United Nations Office at Nairobi has announced a new and exciting career opportunity for job seekers in Kenya. They are currently hiring for the position of Protocol Assistant at Nairobi. This role is a great opportunity for candidates.
UNON Protocol Assistant Jobs 2025 Details
| Position | Protocol Assistant |
| Location | Nairobi, Kenya |
| Organization | United Nations Office at Nairobi |
| Application Deadline | 9th July, 2025 |
| Job Type | Full-Time |
Job Description
Duties and Responsibilities:
- Assisting the field team in ensuring that there is a smooth flow of applications to the host government offices, as follows:
- Receiving and verifying applications for dispatch from the administrative assistants and ensuring that all required supporting documentation is attached;
- Confirming that the application owners are registered in the Ministry of Foreign Affairs Integrated Protocol Management Information System (IPMIS); and if not, carrying out the appropriate registration;
- Scanning and uploading the required documentation to the electronic HCSU IPMIS drive; d. Updating the status of cases in the HCSU Processmaker Application.
- Assisting the liaison assistants in processing applications returning from host government offices by: a. Updating the status of cases in the HCSU Processmaker Application and in the manual registers;
- Submitting the applications to the team assistant for collection by clients;
- Recording all rejected applications and routing them to the appropriate administrative assistant for further processing.
Education:
- Completion of secondary education/high school diploma is required. Supplementary training in a field relevant to the post is desirable.
Experience:
- A minimum of three (3) years of relevant work experience in administrative services/office management in a diplomatic setting is required.
- The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first level University degree.
- Practical experience in ALL of these areas; accreditation, duty-free, value-added tax exemption, vehicle registration and driving license processing in a diplomatic setting is required.
- Experience working with ALL the following e-government systems: Integrated Protocol Management Information Systems (IPMIS), eCitizen platform/National Transport and Safety Authority (NTSA),
- The Republic of Kenya electronic Foreign National Services (eFNS) and iTax is required.
- One (1) year or more of experience in data analytics or related area is desirable.
Languages:
- English and French are the working languages of the United Nations Secretariat.
- For this position, fluency in oral and written English is required.
- Knowledge of Swahili/Kiswahili is desirable.
- NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of’ confident” in two of the four areas.
How to Apply
Interested candidates are encouraged to apply through the official UNON career portal.
(Visit the link and search for the job title “Protocol Assistant – Nairobi” to begin your application.)
Make sure to submit your application before 9th July, 2025, as late applications will not be considered.
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